Program Manager Vendor Relations

Director Outreach Programs

Bring in vendors to the PMI Chapter Meetings and drive revenues through sponsorships.

1. Maintain list of vendor contacts and engagements

2. Contact vendors to build interest in participating in and sponsoring chapter meetings. Try to get full sponsorship of the meeting when possible.

3. Coordinate vendors with VP of programs to make sure we do not have a conflict with the vendor and other speakers

4. Greet vendors as chapter meetings and provide them with a pop-up sign (8.5x11). We have a template for this just fill in the names, company and contact information. Help vendor with any logistics (ex: slides or handouts)

5. Encourage vendor to provide giveaways, such as promotional items or raffles. For example, software vendors sometimes give a free copy of their software and education providers sometimes give free or discounted classes.

6. Provide basic information for vendor page on PMI website

 Have sponsoring vendors at each chapter meeting

Co - Program Managers   Newsletter

Director Communications

Produce high quality Chapter newsletter for 10 Editions/Year.

1. Plan and solicit articles for each edition.

2. Set editorial policies.

3. Edit and layout articles and advertising.

4. Distribute electronically with hard copies available at monthly meeting.

Checklist (based on communications policy)

Program Manager,   Finance and Budget

Treasurer

Assure information concerning transactions and financial position is accurate and available on a timely basis. Assure that income due to the Chapter is received and properly booked; assure accurate records of disbursements are kept.

Maintain a financial log in a program such as Quicken or QuickBooks. Develop reports on financial position. Use software to generate invoices. Back up the Treasurer for collection of registration fees at monthly chapter meetings.

Establish financial tracking and reporting on an accounting software system.

Production of accurate financial reports using the software.